Synergy Student Information System (SIS) provides all the data and process management functionality you expect from a world-class SIS, while extending beyond traditional SIS boundaries to deliver greater value. As part of the enterprise-level Synergy Education Platform, Synergy SIS helps your district do more, saving time and money while helping to improve educational outcomes.
Synergy SIS offers the richest feature set in the industry to help you manage student data, improve accuracy, simplify and automate processes and increase productivity. Your data is entered once and available in real-time throughout Synergy Education Platform to maximize connectedness and simplify student information management from registration through graduation.
Pre-defined Student Career Plans help ensure that students meet their graduation requirements. The Student Career Plan specifies the courses needed to complete the plan successfully and the related Career and Technical Education (CTE) career cluster, if applicable. Student Career Plans may also record relevant student skills and interests and store associated documents.
Comprehensive address validation, powered by Google™ maps, helps districts verify student addresses and provides flexibility in enforcing attendance boundaries. In districts with Synergy® Online Registration, parents can upload address verification documents when registering students.
With Synergy® SIS, positive or negative attendance is easily tracked by day, period or half day, with support for custom bell schedules, custom calendars and concurrent enrollment. Once teachers have recorded attendance in TeacherVUE® Gradebook, office staff can immediately access the names and phone numbers of absent students for attendance verification.
Synergy® SIS automates time-consuming tasks to help increase productivity and ensure that data is consistent and up to date throughout the system. Districts can automate many processes, including state reporting extracts, report card generation, master schedule building, fee assignment, discipline referral routing and new year rollover – just to name a few.
Separate calendars can be created to support various organizations within the district or school such as summer school, night school, and regular school programs. For simplicity and consistency, all calendars originate from a central district calendar.
Synergy® SIS tracks data on dwellings and families within a school district for state reporting purposes. Family demographic information includes address and address history, move dates, phone numbers, and home language. The Census module can split families in the event of divorce or separation and capture address information and notes for families not living in a dwelling.
Courses can be mass assigned to students based on a variety of criteria, reducing staff workload. Students and parents can enter elective choices in the StudentVUE® and ParentVUE® portals or mobile apps and receive immediate feedback on prerequisites and graduation requirements via “intelligent validation,” helping ensure that students are on track to graduate.
Courses are defined at the district level for consistency, and shared with schools. Standards may be aligned with courses, weighted within the course, and flagged to appear on report cards. Courses may also have associated pre-requisites and co-requisites, as well as course fees.
Synergy® SIS provides detailed information on student academic progress including GPA, class rank, and standards the student has met. Post-secondary plans and graduation requirements may be included along with report card grade comments, honors, graduation requirements waivers and transcript requests.
The built-in Data Validation and Rules Engine includes safeguards to preserve data integrity and eliminate redundancies. Synergy® SIS also provides the highest level of privacy and security in compliance with FERPA and HIPAA requirements. Districts can quickly roll out a comprehensive access management module that can be fine-tuned to limit access all the way down to the field level. The single, centralized database makes data restoration easy in the event of hardware failure, while product evolution protects your data and application software from loss due to generational changes.
Synergy® SIS provides the flexibility to capture any student demographic data, from key information such as address and phone number to custom fields such as parking permit number or make and model of the student’s car. Staff demographics may be entered directly into Synergy SIS or loaded from a district’s human resources database, including role, credentials, hire and review dates and more.
Synergy® SIS streamlines the reporting and management of discipline issues, with teacher referrals directly from the TeacherVUE® Gradebook in Synergy Learning Management System, custom workflows (including bullying prevention), and mobile access to discipline information for teachers, administrators, parents and students. Security features unique to the Discipline module allow districts to set access restrictions according to the type of violation and user role, limiting visibility of sensitive information and ensuring that only those with a need to know have access to a student’s complete records.
In the event of an emergency, an interactive Emergency Response Screen may be launched from Synergy® SIS or the AdminVUE® Mobile app, enabling teachers to account for the whereabouts of students using any smartphone and without needing to log in to the TeacherVUE® Gradebook or Mobile app. Administrators see up-to-the-minute counts from teachers and can make updates on behalf of any staff member before sending the report to emergency responders.
Synergy® SIS tracks current enrollment and enrollment history for each student, with support for concurrent enrollment. Many functions associated with enrollment are automated, such as validating student addresses against district defined mappings, processing enrollment restrictions, assigning guidance counselors to students based on specific criteria, and alerting targeted staff members to important details in a newly-enrolled student’s record such as a life threatening allergy or a custodial issue. Enrollment codes are aligned with state reporting codes to ensure accurate state reporting for all students.
Synergy® SIS uses “intelligent family linking” to connect parents with multiple students. With family linking, shared information such as address or phone number is only entered once, and if an enrolling student has one or more siblings already in the system, their shared information is auto-filled into their record. Address changes and other updates are handled the same way, enabling easy updates to multiple family records.
Synergy® SIS enables districts to track and manage fees, generate billing statements and collection letters, and accept electronic fee payment. Districts may allow parents to view and pay fees from within the ParentVUE® portal or Mobile app as well as through PaySchools.com or other online payment systems.
Synergy SIS tracks and displays student progress against graduation requirements, including credit, graduation tests, GPA and service learning requirements. Parents and students can see which test requirements have been met and monitor progress within the ParentVUE® and StudentVUE® portals and mobile applications.
Synergy® SIS provides school personnel with convenient tools to simplify everyday student health management, including medication alerts, health alerts, nurse’s log, Individual Health Plans (IHPs), and health screenings with support for waivers and referrals. In districts using Synergy Special Education, medication dispensation can be easily linked to an IEP with a single click. A full health history is maintained for every student for all years spent within the district.
Student immunization data can also be captured and tracked to streamline compliance monitoring and reporting based on state and district requirements. In districts with Synergy Online Registration, parents can enter student immunization information directly into the system, where Synergy immediately validates the immunization dates against student birthdate and current date, ensuring compliance and saving time for district administrative staff. School personnel can add or update immunization records quickly and easily at any time, and parents can see their child’s health information and immunization compliance status in the ParentVUE® portal after enrollment.
Synergy® SIS works seamlessly with Synergy LMS, our learning management and assessment solution, creating systemwide data connections that help improve administrative processes and learning outcomes without the hassle of third-party system integrations.
Synergy® SIS helps districts streamline locker management with bulk assignments, assignment tracking, locker records documenting combinations and other information, and locker classifications based on factors such as location or condition.
The comprehensive scheduling components within Synergy® SIS satisfy even the most unique scheduling requirements, easily supporting teams and blocks, multi-day rotations, and planning periods. Mass Scheduling optimizes scheduling based on district-defined criteria and provides an easy way to mass assign or mass edit scheduling data. ClassBoard provides visual drag-and-drop scheduling for those used to the more traditional whiteboard schedule, highlighting conflicts for quick identification and resolution.
The optional Master Schedule Builder module does the hard work of scheduling for you – such as managing course requests, staff, qualifications, room resources, and balancing criteria – to produce the most efficient schedule possible. Master Schedule Builder provides the power to manipulate multiple scheduling runs simultaneously, and the flexibility to define scheduling parameters to match the needs of each school.
The optional Synergy® Online Registration module simplifies school registration for parents and saves time for staff while helping to ensure data accuracy and integrity. Learn more.
Synergy® SIS makes it easy to record and view all key parent/guardian details, including whom to contact first, relation to the student, custody and educational rights, and financial responsibility.
The ParentVUE® and StudentVUE® web portals and mobile apps work seamlessly with Synergy® SIS and the entire Synergy Education Platform, strengthening the home-school connection and facilitating communication with the school office and teachers. Learn more.
Synergy SIS® supports traditional and standards-based report cards and offers report card customization to match the exact look and feel of existing board-approved report cards. In districts using TeacherVUE® Gradebook within Synergy Learning Management System, student grades conveniently auto-populate report cards directly from gradebook entries with a single click, and teachers can include comments and behavioral information about student conduct and work habits.
Role-based mobile applications enable Synergy® users to view and enter data anywhere and anytime via iOS or Android™ smartphones or tablets. Learn more.
Synergy® SIS plays nicely with third-party applications to make everyone’s job easier. All Synergy data can be extracted for use by third-party applications, with a choice of industry standard file formats including CSV, TXT, XLS and XML. Extractions can be scheduled to run automatically when it’s most convenient – often nightly – while ad hoc extracts are simple to perform as needed.
Synergy® SIS supports district and state standards, including the Common Core, with standards-aligned courses, grading and report cards. Full support for aligning student learning and performance with standards is available with Synergy Learning Management System.
We developed Synergy® SIS in partnership with school districts across the country to meet robust student data management and state reporting requirements. Our team of state reporting experts is dedicated to keeping Synergy up-to-date with each state’s unique and constantly evolving regulatory reporting requirements. District data is stored in a single, centralized database, validated against data and business rules, and populated into state reports based on submission guidelines to help ensure that your district is always in compliance.
Synergy® SIS makes it simple to manage student groups, including groups with eligibility requirements such as sports teams. Students can be mass assigned to groups based on criteria such as grade level and previous year’s membership. It’s easy to update the eligibility of whole groups or single students, add health screenings, track coaches and advisors, update the events calendar and create reports. Calendar events can be viewed within the ParentVUE® and StudentVUE® web portals and mobile apps.
Synergy® SIS enables teachers and administrators to analyze test performance by objective and by class, helping to identify classes in which instruction may need to be modified and with concepts that are proving challenging for students. Synergy Learning Management System (LMS) analytics provide teachers with significant breadth and depth in analyzing real-time student performance on day-to-day assignments and assessments, helping to inform instruction. Administrators can use Synergy LMS to analyze districtwide gradebook data by grade, class, school, gender and ethnicity. Learn more about Synergy LMS analytics.
Synergy® SIS automates communication and record transfer between districts to streamline the student transfer process. Student Records Exchange compares an incoming student’s course history to district course information and displays the best matches, enabling the district clerk to make any needed adjustments before the data is entered into the student’s new course history. Demographic information is handled the same way for simplicity and time savings without sacrificing accuracy.
Districts can create surveys, email them to Synergy® users or user groups with a personalized message, and tally the results – all within Synergy SIS. The Survey module allow for multiple response types – including checkboxes, text and Likert scale selections – along with flexible administration options, preview, tracking and reporting capabilities.
The TeacherVUE portal fully integrates with SynergySIS, so attendance is automatically sent from the classroom to the front office, discipline referrals go straight to the responsible staff member, and teachers have access to the tools and information they need to set up parent conferences, communicate with parents and students, collaborate with fellow teachers, and more. The built-in gradebook provides powerful and flexible grading options, support for traditional and standards-based grading, and synchronization of grades platformwide.
Synergy SIS® enables districts to import, analyze, and report on student results for any type of test, from school-created tests to state-mandated tests and college entrance exams. Test analysis helps teachers and administrators identify classes that may benefit from changing the instructional approach in order to help students pass a specific test.
Synergy® SIS supports traditional or standards based transcripts, with the flexibility to go beyond the standard list of courses and marks. Transcripts can include a variety of supplemental information, including comments, class rank, test history, service learning hours and extracurricular achievements.
Synergy® SIS makes it easy to create, change and print student schedules on a walk-in basis. Schedule changes appear in the ParentVUE and StudentVUE portals and mobile apps.
The TeacherVUE portal provides powerful classroom management and communication tools that make everyday tasks faster and easier for teachers, along with a powerful gradebook. The built-in TeacherVUE gradebook offers highly flexible grading options and built-in analytics that help teachers track student progress, differentiate instruction, and provide effective, timely interventions to students who require extra support.
Report cards are auto-populated from TeacherVUE gradebook entries with a single click for significant time savings. Report cards can be tailored to match board-approved formats, whether traditional or standards-based, and delivered to parents in any language.
Digital Dropbox enables students to submit completed assignments from the StudentVUE web portal or mobile app. Snapshots of Google Drive™ files can be easily uploaded without leaving Digital Dropbox, and can no longer be edited by the student after submission. For assignments that require students to show their work, such as math or art, students can capture a photo and upload it to Digital Dropbox for grading, eliminating the need to submit work on paper.
The TeacherVUE gradebook enables districts to centrally prepare gradebooks and make them available to all teachers at the start of school to save time. District gradebooks can include pre-defined assignments and category weighting settings for entire grade levels or individual subjects. If a district does not require teachers to use a district gradebook, they may remove pre-defined items from their individual gradebooks.
Dropbox Grader enables teachers to receive and view assignments right in their gradebook. Clickable rubrics automate score calculations, and teachers can move directly from one ungraded assignment to the next to finish faster.
Teachers may associate a scoring rubric with each assignment and use the rubric to quickly score student work in Dropbox Grader, without the need for tedious calculations. When each objective has been rated, Dropbox Grader automatically calculates the score. Teachers have the flexibility to adjust the calculated score at any time.
To meet the varied needs of districts, the TeacherVUE gradebook can perform advanced calculations such as term or category weighting, and can aggregate multiple assignment scores to determine student proficiency levels on standards.
Teachers can use analysis bands to filter student performance on assignments, assessments and standards and instantly create breakout groups for differentiated instruction or intervention.
Synergy supports maximum flexibility in grading, with built-in support for district and state standards in the gradebook and on report cards.
Teachers can make course recommendations for individual students that enable them request courses when they haven’t met the specified pre-requisites.
Teachers can import, view and analyze student results for summative assessments such as state-mandated tests. Test analysis helps teachers identify classes that may benefit from a change in instructional approach in order to help students pass a specific test.
Synergy SIS combines robust analytics with extensive reporting and sharing options to analyze data, identify issues and trends, and ensure that stakeholders get the information they need to solve problems and support student learning.
Synergy® SIS features graphical dashboards that provide at-a-glance views of key performance indicators for quick insights. A variety of customizable widget types enable users to pull together information from Synergy SIS and external databases with outside information like weather and traffic updates or RSS feeds. Dashboards are role-based and can be personalized by users, so administrator and principal dashboards can show up-to-the-minute insights into enrollment changes, absence counts, and more, while teacher dashboards keep tabs on grade trends, weather, education chats on Twitter, or favorite teaching blogs.
Synergy® SIS comes with more than 325 standard reports, which can be modified to include customized data. Reports can be scheduled for maximum convenience and emailed or saved to a specified server location. MS Office integration allows simplified mail-merge processes including the support of multi-language merge documents. The reporting tool runs reports quickly and seamlessly, without impacting system performance.
Powerful ad hoc reporting enables users to build custom queries and reports from scratch to match district needs. Like the 325+ pre-built reports included with Synergy® SIS, ad hoc reports can be scheduled and saved to the server for later viewing or shared via email with mail merge and multi-language merge documents. Custom reports can be nominated for public view and auto-shared with user groups by administrators.
The built-in query tool helps make Synergy® SIS data easy to access, and transforms your data from simple information to powerful insight for informed decision-making. The query tool enables users to search, analyze and report on any Synergy data – including custom fields – without the need for advanced technical skills. Flexible formatting options enable users to change the size and names of columns, apply conditions, and sort, filter, suppress, or edit data before outputting to one of eight file types. Queries can be saved for future use, scheduled as reports, and automatically emailed to any number of users. In addition, any third-party tool that works with Microsoft SQL Server can be leveraged to extract and use Synergy data.
Synergy® SIS fully supports SQL Server Reporting Services (SSRS) reports. SSRS is an industry standard reporting tool with robust graphing capabilities and the power to output drill-down reports for deeper data access. SSRS reports can be built, scheduled, and emailed to stakeholders all within the familiar Synergy interface. Synergy fully supports the entire SSRS feature set, so districts can run existing SSRS reports without modification. SSRS can also be leveraged to report on databases outside of Synergy, such as food service and transportation systems, enabling districts to fulfill all reporting requirements without ever leaving Synergy. SSRS chart types include area charts, bar charts, data bars, column charts, line charts, pie charts, polar charts, range charts, scatter charts, shape charts, sparklines and stock charts.
Synergy SIS is extremely flexible to meet your district’s specific needs and match processes already in place. The Synergy Technology (ST) framework underlying Synergy Education Platform includes extensive configuration options out of the box, with a Development Toolkit that can be licensed by districts along with Synergy source code for rapidly developing custom applications that are fully integrated to the SIS.
Districts can customize workflows for virtually any procedure within Synergy® SIS. Simply select a series of steps and screens using a built-in visual editor, and then add questions, decisions points, and optional external steps such as conducting meetings or generating reports. Once defined, workflows guide Synergy SIS users through procedures intuitively, step by step. Notifications let users know when they have a task to complete, and help them stay on track through multi-step workflows.
Synergy® SIS enables districts to define roles for different user types. Roles can be used to group users in a variety of ways, such as by grade level, school site, job title, etc., and users can be assigned more than one role. Roles make it easy to search for other users and share information with the right group or groups of people. Roles are also used to grant or restrict access to specific areas and information within Synergy.
The Synergy® Rules Engine protects data integrity and eliminates redundancies throughout the Synergy Education Platform. To promote the entry of complete and accurate information, users are required to enter the correct type of data in each field (such as numerals in a numeric field) and any field can be marked as mandatory. Domain business objects ensure that data validations and district-specific business rules are enforced every time the business object is accessed.
Synergy® SIS is designed to support every district’s unique needs, and that includes the ability to define, capture, and report on user-defined data. Existing fields can be renamed, repurposed or removed to match district workflows, and new user-defined fields and screens can be created. Customizations can launch at any time without disrupting logged-in users, and are fully protected in new releases.
With our Synergy® Technology Development Toolkit, your district can license the Synergy Technology framework and Synergy application source code in order to rapidly develop custom applications, extending the value of your Synergy enterprise solution. Learn more.
We know that getting buy-in from end users is critical to the success of any software implementation. That’s why we’ve designed Synergy to be intuitive to use and personalize from day one – even for beginners – reducing training costs and minimizing inefficiency while users get up to speed.
Synergy® SIS features a fresh new interface that’s more than just good-looking. It provides a host of improvements that make Synergy faster and easier to use than ever before, including hover navigation, bookmarks, session history with links to return to recently visited pages, and the ability to launch any screen, report, or process by typing just the first few characters of its name. Users can also graph data for any field with a single click, control display color and contrast, and hide columns for a simplified view. Plus, New Feature Assist introduces the latest Synergy features with a series of pop-up boxes that explain how to use them. Districts can also create their own pop-up boxes to point out specific features and customizations to their users.
Synergy SIS supports multiple languages to facilitate communication with parents and students. Multi-language support extends to the ParentVUE® and StudentVUE® web portals and mobile apps, report cards, discipline letters, surveys and more.
With single sign-on, Synergy® users log in just once for platformwide access (based on district implementation and user permissions) and auto-login to third-party applications as configured by their district.
A variety of notification types within Synergy® SIS help keep users informed and on track. Visual indicators appear over an icon bar at the top of each screen to alert users to new notifications about workflow tasks, Streams messages and announcements, and reports that are ready for viewing. Student Notifications alert staff to important student information such as health conditions, custodial issues and behavior issues, and can be configured to appear on any screen. Parents using the ParentVUE® web portal or mobile app can opt in to receive notifications when significant events occur, such as when their child is involved in a discipline incident, visits the nurse’s office, or scores below a parent-defined threshold on any test, quiz or assignment. HealthVUE® Mobile users may choose to receive reminders when a medication or procedure needs to be administered, regardless of whether they are logged into the HealthVUE app.
Synergy® Streams are intuitive social media–type communication flows between two or more users, designed to promote collaboration and discussion at all levels within schools and districts. Streams consist of connected posts that may include text, documents, web links, and replies to other users’ posts. Streams can be 1:1 or group discussions, public or private, and can be enabled within the ParentVUE® and StudentVUE® portals to encourage and facilitate home-school collaboration.
When you partner with Edupoint, you partner with an industry leader that has been setting the standard in K-12 student information management for 30+ years. We constantly look to the future and anticipate change, evolving Synergy to better serve every stakeholder in our 5000+ customer schools.
Synergy SIS allows Marana Unified School District to deliver a cost-effective, comprehensive SIS solution that continues to meet every new requirement year after year.
Mesa Public Schools, Arizona’s largest school district, found a long-term solution with Edupoint’s Synergy SIS, which enables the district to extend information to parents and students in real time, simplify state reporting requirements, and integrate with other business systems.